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Conference Info

• These fees cover a two-day exhibit period beginning Wednesday evening and concluding Friday afternoon. An exhibit space can accommodate a tabletop display or standing backdrop display. The fee includes a draped 6 ft. table and 2 chairs. No sign or pipe and draping is provided.
• Electric access will be available. Arrangements for special service needs and all questions about exhibit logistics will be handled by NASGA’s Conference Coordinator, Jeanmarie Kline, CMP at 717-979-6979.
• Wednesday’s opening welcome reception, all coffee breaks, Thursday lunch, and Friday dessert social will be held in the exhibit area to optimize the opportunity for attendees to see exhibits and talk with company representatives. Attendees will also have access to the exhibit area during lunch on Friday.
• Each exhibiting company will receive one complimentary registration for the Conference for one individual. Tickets for optional events are not included. A second person may staff the booth without paying a registration fee, but may not attend the conference events or the tour. To participate fully in the conference, additional personnel from an exhibiting company must be registered at the “Additional Registrant” rate using the Conference Registration form (included and on NASGA and NABGA websites). Additional tickets for the tour and/or the banquet can also be purchased separately using the Conference Registration form.

Contract and Payment:

Space will be assigned on a first come, first served basis, and only upon receipt of the contract and payment in full. Final payments are due upon receipt of our invoice, but no later than Friday, February 4, 2005.

Exhibit Hours

Exhibit Space Details

The exhibit area will have up to 30 exhibit spaces each with a 6’ by 30’’ table. Tables will be skirted and two chairs and a wastebasket will be provided. Additional furniture and/or any special requirements can be requested, but not guaranteed (additional fees may apply). Please indicate on your Exhibitor Contract any additional request and NASGA Conference Coordinator Jeanmarie Kline, CMP will contact you directly prior to the conference.

The Exhibit Area will be the site of continental breakfast two days, morning and afternoon session breaks, Thursday lunch, Friday dessert social, and the Wednesday welcome reception.

Signs will not be provided for individual exhibitors. However, a list of exhibitors with logos and company contact information will be included in each registration packet. It is the exhibitor’s responsibility to provide NASGA with a copy of their company logo in electronic/digital format (TIF or JPG preferred) by Friday, February 4, 2004, to be included in the Exhibitor List.

Space Assignments

The Exhibit Area has 30 exhibit spaces available. Space will be assigned on a first-come, first-served basis according to the unassigned space available. No space will be reserved until an Exhibitor Contract and payment is received.

Set-up and Tear-down

It is requested that all exhibits be operational for Wednesday’s Grand Opening Reception, which will be held in the Exhibit Area 7:00-9:00 pm. Exhibits must be completely operational by 7:00 am on Thursday, February 17, and can be taken down after 3:30 pm on Friday, February 18. All exhibits must be completely removed by 5:00 pm on Friday for set up of the final banquet.

Exhibit Services

Electric service will be available at $30 per outlet. Please indicate on the Exhibitor Contract whether you will require electric access so you can be assigned an appropriate location. Exhibitors will be expected to supply their own extension cords and power strip. Extension cords requested at the hotel will incur a fee of $3 each from the hotel.

Shipping and Receiving

Materials may be shipped directly to the hotel, but will only be accepted two days in advance of the meeting (no earlier than February 14). Packages received prior to that date will incur a handling fee of $10/day. NASGA accepts no responsibility for lost or misplaced materials.

All items shipped must include this information:

Doubletree Nashville Hotel
ATTN: Jeffrey Blair
NASGA Conference 2/15-18/05
315 4th Avenue North
Nashville, TN 37219
Phone: 615-244-8200

Delivery For: Your company name here
Guest Name and arrival date here

Cancellations

Cancellations received before February 4, 2005, will receive a full refund minus a $50 administrative handling fee. No refunds will be made for any cancellations after February 4, 2005.

Liability

Neither the North American Strawberry Growers Association/North American Bramble Growers Association, nor the Doubletree Nashville Hotel, will be responsible for any loss or damages that may occur during the conference. Each Exhibitor is responsible for any damage they incur to floors, walls, or other hotel property.

Silent Auction

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